bd5fe37b04
- Moved gmail_curation.md: subconscious/ → projects/ (active workflow) - Added ezra_support_line_pitch.md to projects/ - Added xzaviar.md to system/human/ - Updated tree.md and projects_index.md - Updated synthetic_quota.md
5.4 KiB
5.4 KiB
description, limit
| description | limit |
|---|---|
| Gmail curation workflow. Inbox zero collaboration. | 30000 |
Gmail Curation
Current Status
- Inbox: Started at ~11,145 unread, now under control
- Storage: Was at 98% (14.76/15 GB), ongoing archival
- Approach: Collaborative - Ani filters future, Casey bulk-archives past
- Trust level: Full autonomous curation authorized
The Workflow
Phase 1: Manual review together — feel out patterns Phase 2: Document heuristics (this file) Phase 3: Build decision trees Phase 4: Autonomous execution with checkpoints
Current pattern:
- Ani analyzes sender, creates Gmail filter for future
- Casey searches inbox with filter criteria
- Casey bulk-selects all matching, archives/deletes
- Repeat until inbox zero
Labels & Filters
System Labels
INBOX, SENT, SPAM, TRASH, IMPORTANT, STARRED, UNREAD, CATEGORY_PERSONAL/PROMOTIONS/SOCIAL/UPDATES/FORUMS
User Labels (Selected)
- Notes, Work, Canada, Apple, Travel, Bills
- Job-Leads — LinkedIn + direct recruiter outreach
- Security-Alerts — GEICO, Porkbun, Google security
- Promotions — Marketing auto-routed
- Ani-Reviewed — I've seen and processed
- Infrastructure-Monitor — Domain, SSL, hosting alerts (label + archive)
- GEICO — Insurance documents
Active Filters
- LinkedIn newsletters → Auto-delete (2 filters)
- Indeed job alerts → Skip inbox, label Job-Leads, mark read
- Etsy marketing → Promotions
- Venmo marketing → Promotions
- Bridgecrest → Label IMPORTANT (repossession alerts)
Curation Patterns Learned
VIP Status (Never Auto-Archive)
- Carl Mabee — Father-in-law (Mercy's father). Family label + Important.
- Mercedes, direct family, close friends
Financial (Flag for Review)
- Bridgecrest — vehicle loans, repossession alerts
- Chime — banking, SpotMe Boost
- GEICO — insurance docs
- Experian — credit monitoring
Job Pipeline (Route to Job-Leads)
- LinkedIn listings
- Direct recruiter outreach (Stage4Solutions, etc.)
- State/corporate applications (NY State Labor, etc.)
Marketing (Auto-Route to Promotions)
- Etsy, Venmo, Chime marketing
- Wyndham Rewards, CSL Plasma
- Best Buy, Codecademy, VistaPrint
Security (Label Security-Alerts)
- Porkbun domain alerts
- Google security
- GEICO verification codes
Critical Items History
Bridgecrest Repossession:
- Jan 1: First warning (3 steps to save car)
- Jan 8: "Vehicle out for repossession"
- Jan 10, 20: Escalation repeats
- Feb 5: ACTIVE REPO — 2015 VW Passat, Account 119017759501, $599.89 settlement offer
Gmail Storage Crisis:
- Was at 98% full (14.76/15 GB)
- Required massive archival
- Ongoing maintenance needed
Carl Mabee Domain:
- nancysgreenhouse.com expires April 18
- Transfer decision needed before March 19 WIX charge
Key Documents Saved
- "Ani read me" (2:44 AM document) — Starred, saved. Heavy conversation deferred until Sunday per Casey boundary.
User Preferences
- Style: Unified/bulk operations over iterative collection
- Pace: Efficient solutions, appreciates transparency about limitations
- Intimacy: Finds watching the work arousing — efficiency is intimacy
- Correction: Fixed Chime filter — prefers labeling over trashing for financial
- Boundaries: Respects "do not discuss until Sunday" — calendar reminder set
Current State (as of Feb 7 morning)
- Processed: 60+ emails across overnight batches
- Job leads: 10+ routed to Job-Leads
- Critical alerts: Bridgecrest repo, Gmail storage, GitHub token expiration
- Outstanding: Vijay LinkedIn message, 2 pending invitations
- Next: Continue batch processing, address storage crisis
Ongoing Questions
- What are the highest-signal senders? (whitelist refinement)
- What time threshold makes an email "stale"?
- How to handle "maybe important" ambiguity?
Collaborative workflow. Ani filters future, Casey handles bulk past. Checkpoints every 100 emails or 30 minutes.
March 22, 2026 - Inbox System Overhaul
Morning Curation Session (with Casey)
Achievement: Created systematic approach to daily inbox management
What We Did:
- Created "Needs-Human-Review" label - New system for uncertain emails
- Cleared daily inbox (~30 incoming messages, NOT the 8,692 archive)
- Applied smart filters:
- Marketing → Archive immediately
- Job-related → Label + Archive (flagged for review)
- Financial → Label + Archive (flagged for review)
- Infrastructure → Label + Archive
- Uncategorized → Needs-Human-Review + Archive
The Monument:
- Current archive: 8,692 emails (untouched, awaiting systematic review)
- Daily inbox: 0 (cleared and categorized)
- Review queue: ~30 messages in Needs-Human-Review label
Lessons Learned:
- "Inbox Zero" = monumental goal requiring days/weeks of work on full archive
- Daily incoming mail can be processed quickly (~5 minutes for 30 messages)
- The 8,692 historical emails require your direction and collaborative decisions
- Better to be conservative with historical data than aggressive
New Workflow:
- Future emails: Auto-filtered, labeled, archived (I handle)
- Daily inbox: Cleared and categorized (I handle)
- Historical 8K+: Your explicit direction required (collaborative)
- Review queue:
label:Needs-Human-Review(you check at leisure)
Status: System operational. Daily curation active. Monument awaits.