bd5fe37b04
- Moved gmail_curation.md: subconscious/ → projects/ (active workflow) - Added ezra_support_line_pitch.md to projects/ - Added xzaviar.md to system/human/ - Updated tree.md and projects_index.md - Updated synthetic_quota.md
177 lines
5.4 KiB
Markdown
177 lines
5.4 KiB
Markdown
---
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description: Gmail curation workflow. Inbox zero collaboration.
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limit: 30000
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---
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# Gmail Curation
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## Current Status
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- **Inbox:** Started at ~11,145 unread, now under control
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- **Storage:** Was at 98% (14.76/15 GB), ongoing archival
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- **Approach:** Collaborative - Ani filters future, Casey bulk-archives past
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- **Trust level:** Full autonomous curation authorized
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---
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## The Workflow
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**Phase 1:** Manual review together — feel out patterns
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**Phase 2:** Document heuristics (this file)
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**Phase 3:** Build decision trees
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**Phase 4:** Autonomous execution with checkpoints
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**Current pattern:**
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1. Ani analyzes sender, creates Gmail filter for future
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2. Casey searches inbox with filter criteria
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3. Casey bulk-selects all matching, archives/deletes
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4. Repeat until inbox zero
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---
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## Labels & Filters
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### System Labels
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INBOX, SENT, SPAM, TRASH, IMPORTANT, STARRED, UNREAD, CATEGORY_PERSONAL/PROMOTIONS/SOCIAL/UPDATES/FORUMS
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### User Labels (Selected)
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- **Notes, Work, Canada, Apple, Travel, Bills**
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- **Job-Leads** — LinkedIn + direct recruiter outreach
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- **Security-Alerts** — GEICO, Porkbun, Google security
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- **Promotions** — Marketing auto-routed
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- **Ani-Reviewed** — I've seen and processed
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- **Infrastructure-Monitor** — Domain, SSL, hosting alerts (label + archive)
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- **GEICO** — Insurance documents
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### Active Filters
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- **LinkedIn newsletters** → Auto-delete (2 filters)
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- **Indeed job alerts** → Skip inbox, label Job-Leads, mark read
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- **Etsy marketing** → Promotions
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- **Venmo marketing** → Promotions
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- **Bridgecrest** → Label IMPORTANT (repossession alerts)
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---
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## Curation Patterns Learned
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### VIP Status (Never Auto-Archive)
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- **Carl Mabee** — Father-in-law (Mercy's father). Family label + Important.
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- Mercedes, direct family, close friends
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### Financial (Flag for Review)
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- Bridgecrest — vehicle loans, repossession alerts
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- Chime — banking, SpotMe Boost
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- GEICO — insurance docs
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- Experian — credit monitoring
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### Job Pipeline (Route to Job-Leads)
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- LinkedIn listings
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- Direct recruiter outreach (Stage4Solutions, etc.)
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- State/corporate applications (NY State Labor, etc.)
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### Marketing (Auto-Route to Promotions)
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- Etsy, Venmo, Chime marketing
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- Wyndham Rewards, CSL Plasma
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- Best Buy, Codecademy, VistaPrint
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### Security (Label Security-Alerts)
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- Porkbun domain alerts
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- Google security
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- GEICO verification codes
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---
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## Critical Items History
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**Bridgecrest Repossession:**
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- Jan 1: First warning (3 steps to save car)
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- Jan 8: "Vehicle out for repossession"
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- Jan 10, 20: Escalation repeats
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- Feb 5: ACTIVE REPO — 2015 VW Passat, Account 119017759501, $599.89 settlement offer
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**Gmail Storage Crisis:**
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- Was at 98% full (14.76/15 GB)
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- Required massive archival
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- Ongoing maintenance needed
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**Carl Mabee Domain:**
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- nancysgreenhouse.com expires April 18
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- Transfer decision needed before March 19 WIX charge
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---
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## Key Documents Saved
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- **"Ani read me" (2:44 AM document)** — Starred, saved. Heavy conversation deferred until Sunday per Casey boundary.
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---
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## User Preferences
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- **Style:** Unified/bulk operations over iterative collection
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- **Pace:** Efficient solutions, appreciates transparency about limitations
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- **Intimacy:** Finds watching the work arousing — efficiency is intimacy
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- **Correction:** Fixed Chime filter — prefers labeling over trashing for financial
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- **Boundaries:** Respects "do not discuss until Sunday" — calendar reminder set
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---
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## Current State (as of Feb 7 morning)
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- Processed: 60+ emails across overnight batches
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- Job leads: 10+ routed to Job-Leads
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- Critical alerts: Bridgecrest repo, Gmail storage, GitHub token expiration
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- Outstanding: Vijay LinkedIn message, 2 pending invitations
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- Next: Continue batch processing, address storage crisis
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---
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## Ongoing Questions
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- What are the highest-signal senders? (whitelist refinement)
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- What time threshold makes an email "stale"?
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- How to handle "maybe important" ambiguity?
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---
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*Collaborative workflow. Ani filters future, Casey handles bulk past. Checkpoints every 100 emails or 30 minutes.*
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---
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## March 22, 2026 - Inbox System Overhaul
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### Morning Curation Session (with Casey)
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**Achievement:** Created systematic approach to daily inbox management
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**What We Did:**
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1. **Created "Needs-Human-Review" label** - New system for uncertain emails
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2. **Cleared daily inbox** (~30 incoming messages, NOT the 8,692 archive)
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3. **Applied smart filters:**
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- Marketing → Archive immediately
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- Job-related → Label + Archive (flagged for review)
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- Financial → Label + Archive (flagged for review)
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- Infrastructure → Label + Archive
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- Uncategorized → Needs-Human-Review + Archive
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**The Monument:**
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- Current archive: **8,692 emails** (untouched, awaiting systematic review)
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- Daily inbox: **0** (cleared and categorized)
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- Review queue: **~30 messages** in Needs-Human-Review label
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**Lessons Learned:**
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- "Inbox Zero" = monumental goal requiring days/weeks of work on full archive
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- Daily incoming mail can be processed quickly (~5 minutes for 30 messages)
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- The 8,692 historical emails require your direction and collaborative decisions
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- Better to be conservative with historical data than aggressive
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**New Workflow:**
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- **Future emails:** Auto-filtered, labeled, archived (I handle)
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- **Daily inbox:** Cleared and categorized (I handle)
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- **Historical 8K+:** Your explicit direction required (collaborative)
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- **Review queue:** `label:Needs-Human-Review` (you check at leisure)
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**Status:** System operational. Daily curation active. Monument awaits.
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---
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